Virtually Vanessa
Calm, Bilingual Support for Busy Entrepreneurs
Bookkeeping | Admin Tasks | Notary Services
About Me
Your Virtual Assistant
Meet Vanessa — Founder of Virtually VanessaVanessa is a mother, a full-time professional, and the powerhouse behind Virtually Vanessa — a bilingual virtual assistant and bookkeeping service dedicated to helping small business owners stay organized, supported, and stress-free.With over 15 years of experience in administration, office management, and bookkeeping — particularly within the restoration and construction industries — Vanessa has developed a sharp eye for detail and the systems that keep fast-paced businesses running efficiently. Her expertise in QuickBooks and job costing comes straight from the field, making her a valuable asset to service-based businesses that need someone who understands how things really work.She’s also a certified New York notary (mobile and remote), committed to providing confidential, professional support you can trust.What sets Vanessa apart is her no-nonsense, results-driven approach. She's the kind of person who rolls up her sleeves and gets things done — quickly, accurately, and with zero fuss. Whether she’s tackling your inbox, cleaning up your books, or bridging communication gaps in English and Spanish, you can count on her to deliver.
I offer flexible support packages for busy entrepreneurs who want to stay on top of their operations without doing it all themselves.
Administrative Services
Email & calendar managementData entry & file organizationClient follow-up & appointment settingBilingual communication (English & Spanish)
Bookkeeping Services
QuickBooks setup & cleanupMonthly expense tracking & categorizationInvoice creation & payment trackingBasic financial reports for small businessesConfidential, detail-oriented support
Notary Services
Mobile Notary & Remote Online Notary (RON)General acknowledgments, affidavits, and power of attorneyReal estate documentsBilingual notary service (English & Spanish)Flexible appointment scheduling
Document Preparation & Bilingual Templates
Client-facing forms (intake, service agreements, feedback)Printable checklists and bilingual templatesCanva design for flyers, social posts, and business cardsLight document editing, formatting, and layout cleanupSpanish-English document translation (non-legal)
Let’s find out how I can support you.
Not sure where to start? Just send a message.
Contact Me
Testimonials
“Vanessa made my business feel organized again. Quick, clear, and professional—exactly what I needed.”
— M.S., Long Island
“Vanessa me ayudó a organizar mis finanzas en QuickBooks y entendió exactamente lo que necesitaba, todo en español. Su apoyo ha sido clave para mi negocio.”
— S.M., Hempstead, NY
“I needed a remote notary last minute, and Vanessa handled everything smoothly and professionally. Plus, she made it easy for my Spanish-speaking client.”
— D.L., Real Estate Agent
© 2025 Virtually Vanessa